Res 04-31                                                                                          

                    ANC 3F RESOLUTION AUTHORIZING THE PURCHASE OF REPLACEMENT OFFICE EQUIPMENT FOR THE ANC’S  OFFICE AT  RM C-008, BUILDING 39, UDC, 4200  CONNECTICUT  AVENUE, N.W.

Advisory Neighborhood Commission 3F

North Cleveland Park, Forest Hills, & Tenleytown

PMB 244, 4401-A Connecticut Avenue, NW

Washington, D.C. 20008

 

WHEREAS,   the ANC3F office’s photocopier does not have an automatic document feeder to make the copying of large documents more convenient and quicker; and

WHEREAS, the present copier does not produce color copies; and

WHEREAS, it does not copy two sided document automatically; and

WHEREAS, Commissioners use facilities with pay per copy photocopying machines for their official copying at which a single color copy can cost $.79; and

WHEREAS, ANC3F’s printer makes copies at a very slow speed (1-5 ppm b&w; 7-3 ppm color); and

WHEREAS, the ANC’s present printer does not permit print queuing; and

WHEREAS,   the present printer can only print on one side of a sheet of a paper, resulting in unnecessary expenditures on printing paper; and

WHEREAS, the ANC’s website has a section for the full text of documents for the use of its constituents, and many of these documents are only available to the ANC in paper format; and

WHEREAS, the Commissioners are providing more documents electronically, many which have signatures incorporated; and

WHEREAS, the ANC office does not have the capacity to convert black and white and color  paper documents to an electronic format so signatures are faithfully reproduced; and

WHEREAS, the facsimile machine sends and receives black and white pages only; and

WHEREAS, it is a stand alone unit, thus not allowing the sending of facsimiles directly from electronic files.

THEREFORE BE IT RESOLVED THAT:  The ANC purchase a new printer/copier/scanner/fax machine to replace the present copier, printer, and facsimile machines in the ANC Office. Any machine would have to :

1. Have an automatic document feeder and queuing capacity.

2. Make color copies in the photocopier, printer, scanner, and facsimile modes at a low cost per page.   (the proposed machine’s cost per page estimated at $.083)

3. Make two sided copies in the copier and printer mode.

4. Scan paper documents and pictures and produce PDF documents to reproduce signatures faithfully.

5. Receive and send color facsimiles from paper.

6. Send faxes from electronic files.

7.  Be compatible with the ANC’s current computer.

BE IT FURTHER RESOLVED THAT: The ANC purchase a HP Model 7130 machine which is able to perform all the functions listed above (see attached) and certain ancillary items.

BE IT FURTHER RESOLVED THAT: The total expenditure should be no more than $750. The breakdown of expenditures would be:

HP 7130- $499

USB Connection-$26

Scansoft’s Omnipage 14 Upgrade-- $162   (Scanning software that creates PDF. The HP scanning software which comes with the 7130 machine does not have this capability)

One extra B/W & one extra color ink cartridge for the HP machine-$52; and

BE IT FURTHER RESOLVED THAT: the new machine will be kept at ANC3F’s office, Room C-008, Building 39, UDC; and

BE IT FURTHER RESOLVED THAT: the printer will be used solely for the purpose of ANC3F business; and

BE IT FURTHER RESOLVED THAT: the printer will be available to all members of ANC3F; and

BE IT FURTHER RESOLVED THAT: all the replaced machines will be disposed according to DC government disposal procedures.

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Approved by a vote of 4- 2 -0 at a duly-noticed meeting on October 18, 2004 with a            quorum present.

/s/ Karen Lee Perry                                          /s/ Cathy Wiss

Karen Lee Perry, Chair                                     Cathy Wiss, Secretary